School Located Vaccination Toolkit

The Toolkit - Creating a Vaccination Team

Gathering a team to plan, coordinate and implement a successful school located vaccine event is essential.  During the past year and half, numerous partnerships have been developed within our communities to administer millions of COVID-19 vaccination doses to adults and older adolescents and we encourage you to utilize these new and existing partnerships for support, resources and volunteers to coordinate your SLVE. 

This ToolKit features suggested checklists, sample forms, templates, customizable communication materials, and messaging for a variety of audiences.  But it all starts with a team of professionals and volunteers to get things organized – right from the start.  

Members of the vaccination team may include:

  • School Nurses
  • Teachers
  • Principal and/or Vice Principal
  • ESL Coordinator
  • Sports Coaches
  • Parent Leaders / Parent Teacher Organization
  • Auxiliary school personnel:  teaching assistants, paraprofessional educators, office staff, counselors, school nutrition staff, custodians, and security staff. 

Clinic Staffing and Community Support

Resources for Vaccinators

Developing a Memorandum of Understanding – Working With Community Partners 

    • Sample MOU
    • Sample letter to invite community partners

Working with California nursing schools and schools of Pharmacy – (more to come)

California School Vaccination Law –  

California Immunization Registry  (CAIR)


There are numerous agencies, community groups and parents that want to help support vaccination. Here’s how to get started – 

More to come. 

Determine Which Vaccines Will Be Offered

More to come

Considerations For Organizing School Located Vaccination Events

During the planning process, your initial considerations should include: 

  • Facilities and Space
    • Physical  Accessibility
    • Access to electricity, water, restrooms
    • Safety of location
  • Timing of event(s)
    • Determine whether events will be held during school hours or after hours/ weekends ( evening and weekend clinics may be easier for parents to attend)
    • Consider multiple days to accommodate two-dose schedule
  • Amount of time needed for planning
    • View sample checklists here
  • Timing event to ensure minimal disruption to educational schedules
  • Adequate parking
  • Language accommodations
  • Vaccine Delivery and storage
  • Acquisition of supplies
  • Technology – equipment and wireless access
  • Security – cooperative effort between onsite and district security and local law enforcement
Scheduling School Located Vaccine Events/Clinics

Who, what, where, when, how

Storage and Handling – Preparation and Documentation

Team Responsibilities – Before, During, After